SharePoint provides a number of features and functionality to help drive collaboration including: Instead, SharePoint is a collection of tools designed to help organizations build intranets, manage documents, and collaborate in a secure environment. Unlike Word or Excel, SharePoint is not a single tool. SharePoint is available as a server-based On-Premises solution, a cloud-hosted solution, or a hybrid solution, which combines an On-Premises installation with Office 365. Launched in 2001 as a web-based collaborative tool, Microsoft SharePoint is used by over 400,000 customers in 250,000 organizations worldwide, including 85% of Fortune 500 companies. You’ll also find out more about the Free SharePoint template from BrightWork, which is an easy way to start managing projects on SharePoint (SharePoint 2013, 2016, 2019). Now that you’ve read about collaborative project management, it’s time to learn why Microsoft SharePoint is a great project management tool. Run a project retrospective with the team and add a ‘ Lessons Learned’ document to the site.Īs you’ll see later on, achieving this way of working is very easy with the Free SharePoint Project Management Template and SharePoint project management dashboard.In your project site, mark tasks and issues as complete, and update any relevant documents in the project site.Once the project is completed, it’s a good idea to formally close the project. The more you learn from the project you have just completed, the more successful you will be with the project you are about to start. Re-plan the project by updating tasks and adding a project status report.Find and manage exceptions such as Issues.Check and understand the status of the project using key reports.Whatever your preference, re-planning is a key project management activity. For others, re-planning needs to be added as a task to the project plan. Some project managers are natural re-planners and do this daily as work progress. Projects rarely run according to plan, making it essential to continuously track and re-plan the project. Update their work quickly using various reports in the project site.Notify the team of their responsibilities in a project kick-off meeting.ĭuring project execution, help your team to:.Desk check the project plan with the sponsor and the team.Plan the project by adding tasks and a document repository to your project site.Decide on a project management approach.This will typically involve creating a project charter to help define the objectives of the project, the scope of work, timelines and so on. Get the project approved, sponsored, and resourced.During this stage, you will start to work with your project sponsor, decide how to manage the project, and create the project site. Starting your project the right way creates the foundation for the work to come. The Five Stages of Collaborative Project Management 1. If you want to learn more about each stage and collaborative project management, download a free PDF copy of Collaborative Project Management: A Handbook. To help our customers introduce a standardized approach to project management, win internal buy-in for project management, and provide training, we developed a guide to collaborative project management.Ĭollaborative project management helps individuals from different departments, teams, and locations work together to deliver a project successfully.Ĭollaborative project management encompasses five stages:Įach stage has three associated steps, addressing people, process, and technology over the course of the project. Neglecting to document ‘Lessons Learned’ after each project.No tool or process for managing projects.The causes of project failure are numerous: Project management is a vital business activity but it’s not getting any easier! Projects fail every day with serious consequences for the financial stability and reputation of organizations. The Project Management Institute (PMI) defines project management as ‘the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.’ The purpose of effective project management is delivering a positive change for your organization or customers. “If you’re in an organization and you want to do something new, strategic, exciting, challenging, difficult – it’s a project.” Éamonn McGuinness, Author, Collaborative Project Management: A Handbook, and CEO, BrightWork.
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